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Vacancy announcement - G-5 post of Programme Assistant - Basel Convention
Functional Title: Programme Assistant
Level: G-5
Deadline for applications: 21 July 2010
Date of issuance: 5 July 2010
Organizational Unit: UNEP/ Secretariat of the Basel Convention
Duty Station: Geneva
Duration of appointment: 1 September 2010- 28 February 2011
The United Nations Environment Programme (UNEP) is the United Nations system's designated entity for addressing environmental issues at the global and regional level. Its mandate is to coordinate the development of environmental policy consensus by keeping the global environment under review and bringing emerging issues to the attention of governments and the international community for action. The Secretariat of the Basel Convention (SBC) assists Parties in controlling transboundary movements of hazardous and other wastes and managing such wastes in an environmentally sound manner in accordance with the provisions of the Convention. The Secretariat is administered by UNEP.
Under the overall guidance of Senior Programme Officers, the incumbent:
· Services meetings and workshops: compiles relevant background materials; assists in the preparation of relevant documents; attends meetings; organizes and finalizes participants' lists and ensure timely and effective circulation of in-session documents; organizes and coordinates administrative arrangements for meetings and workshops;
· Assists in the coordination of programme/activity planning and preparation work for activity initiatives; monitors status of programme/activities and receipt of relevant documentation for review and approval;
· Compiles, summarizes, and presents basic information/data on specific programmes/activities/projects and related topics or issues;
· Serves as focal point for administrative coordination of programme/activity/project implementation activities, involving liaison with other units to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, e.g. recruitment and appointment of personnel, travel arrangements, training/study tours, authorization of payments, disbursement of funds, procurement of equipment and services, etc;
· Compiles, summarizes and enters data on activity/project delivery; drafts related status reports, identifying shortfalls in delivery, and brings them to the attention of management;
· Provides general office assistance; drafts routine correspondence , monitor responses and undertakes necessary follow-up actions, responds to complex information requests and inquiries; reviews, logs and routes incoming correspondence; makes photocopies, phone calls, sends emails, faxes, sets up and maintains up-to date files/records both electronic and paper;
· Performs a variety of administrative duties (e.g. prepares, processes and follows up on administrative arrangements and forms related to the official travel of Unit's staff, schedules appointments/meetings;
· Performs other duties as assigned.
Competencies:
· Professionalism: Understanding of the functions and organization of the work unit and of the organizational structure and respective roles of related units. Ability to work well with figures, undertake basic research and gather information from standard sources;
· Communication: Good communication (spoken and written )skills , including ability to draft a variety of correspondence, communications, summary reports etc;
· Planning& Organizing: Ability to plan own work and manage conflicting priorities; uses time efficiently;
· Teamwork: Good interpersonal skills and ability to establish and maintain effective working relations in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity;
· Technological Awareness: Fully proficient computer skills and use of advance functions of UN standard applications.
Qualifications:
Education: High school diploma or equivalent.
Experience: Several years of experience in programme or project administration, technical cooperation or related area.
Language: English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language, preferably French is an advantage.
Other: Fully proficient computer skills and use of advance functions of UN standard applications e.g. Lotus Notes, Word, Excel, Access, IMIS.
How to apply
All applicants are strongly encouraged to apply as soon as possible after the vacancy has been
posted and before the deadline stated in the vacancy announcement.
A letter of motivation together with UN Personal History Form/Curriculum Vitae are to be sent to:
Marzena Jankowska
Administrative Officer
UNEP/Secretariat of the Basel Convention
13-15 Chemin des Anemones
Chatelaine, 12 Geneva
| Contact information |
Marzena Jankowska, Administrative Officer , UNEP/Secretariat of the Basel Convention , , 13-15 Chemin des Anemones Chatelaine, 12 Geneva
(email: Gen.SECRETARY@unep.org) |
|---|---|
| News type | Vacancies |
| File link | n/a |
| File link local |
|
| Source of information | Geneva Environment Network (GEN) - International Environment House |
| Subject(s) | METHTODOLOGY - STATISTICS - DECISION AID , NATURAL MEDIUM , POLICY-WATER POLICY AND WATER MANAGEMENT |
| Geographical coverage | Switzerland |
| News date | 05/07/2010 |
| Working language(s) | ENGLISH |
